When planning an important meeting at your Boston Metro area business, there are many things that you will want to consider. Who needs to be included? How long will the meeting last? What is the goal of the meeting? While these are pertinent items to consider, it’s also important to think about the layout of your conference room. Depending on the size of your group and the amount of interaction you would like to have, the layout can have a big impact on the outcome of your meeting.
If you have a small group and communication is your goal, the boardroom set up is a prime option. It involves a round or rectangular table with chairs all the way around. This setup encourages interaction, but may not work for you if you’ll have an audio-visual presentation, as it may be difficult to see from some locations around the table.
In this setup, chairs are placed behind rows of conference tables, all facing the front of the room. This is a great setup for a speaker that will be using an audio-visual presentation. It also allows for plenty of room for participants to take notes or use laptops if necessary. This setup does not encourage audience participation, but is great for a lecture-style presentation.
U Shape Style
Conference tables arranged in the shape of a U with chairs around the outside form the U shape style. This is a smart choice if you will have a presenter but still want to have interaction between meeting attendees.
The theater style involves setting up chairs in rows facing the front of the room. This option works well if participants do not need to take notes or use laptops, and also won’t be expected to contribute to the meeting. The setup allows participants to focus on the presenter at the front of the room without distraction.
With some advance planning and the right layout, you will be well on your way to a successful and productive meeting. If you are looking for commercial space in the Boston Metro area, please do not hesitate to contact me! I would be happy to review the various excellent options with you.